61%* of claimed costs disallowed by State audit

In a review of field audits conducted by the State Controller’s Office, it was found that 61% of the total amount claimed by school districts was disallowed. The primary reason cited for this adjustment was due to districts claiming reimbursable costs without sufficient supporting documentation.

Axiom’s Mandate Timekeeper™ sets the standard for complying with the state’s requirement for contemporaneous logging of mandate activities. The program assists districts in identifying and organizing the required supporting documentation necessary to file a claim. When employees use Mandate Timekeeper™, all their entries are automatically stored in the application; including the date and time when activity was entered, the date of the activity, and whether are not adequate documentation is available to support their time.

Most other vendors employ the “traditional method” of mandate data gathering. Through the audit process this method has been tested, and later found to be inadequate to support the claims that were filed by these vendors; resulting in huge reductions of the claimed amount. These same vendors charge a premium for their labor intensive services. With Axiom’s timekeeper, districts are able to harness the power of technology and enjoy the benefits of lower preparation costs, better documentation, and a significantly lower risk of claim reduction.

In the event of an audit, Axiom will be able to provide the district with an audit defense CD which will contain the time records of all staff, along with a complete list of supporting documents stored in Mandate Timekeeper™.

Consider whether your district would prefer to utilize technology at a lower price, or pay significantly more for inferior and labor intensive service. First, review the reports shown below that display audit results of claims filed using the “traditional method” of data collection. Next, explore Axiom’s Mandate Timekeeper™ program and you’ll find a stronger product and better way of gathering and organizing your mandate activities.

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* In a review of Mandated Costs Audit Reports for Schools between 2003-04 and 2006-07 for current programs as posted online at http://www.sco.ca.gov/pubs/index.shtml#mandatedCosts.